Free letter of demand template South Africa
Write a firm, professional letter of demand for an unpaid invoice — amount, deadline and next legal steps. Print, sign and send.
General template, not legal advice. Nothing is uploaded.
Letter of demand
2026-10-08
To: Acme (Pty) Ltd
From: Thandi Mokoena Design
RE: OUTSTANDING AMOUNT OF R 12 000.00 — INVOICE INV-0001
Despite previous reminders, invoice INV-0001 dated 2026-08-01 for R 12 000.00 remains unpaid.
We hereby demand payment of the full amount of R 12 000.00 within 10 days of the date of this letter.
Should payment not be received within this period, we intend to institute legal proceedings against you without further notice, which may include a claim in the Small Claims Court or Magistrate's Court, together with interest at the prescribed rate and costs.
If you dispute this amount, please notify us in writing within the same period, setting out the reasons.
Thandi Mokoena Design
How to use it
- 1.Enter your details and the debtor's.
- 2.Add the unpaid invoice number, date and amount.
- 3.Choose how many days they have to pay.
- 4.Print, sign and send by email and registered post.
Questions
- Is a letter of demand required before going to court in South Africa?
- The Small Claims Court requires you to send a written demand giving the debtor at least 14 days to pay before you issue a summons. Allow 14 days if you plan to go that route.
- What is the Small Claims Court limit?
- Claims up to R20 000 can be brought by individuals without a lawyer. Companies cannot sue in the Small Claims Court.
In the Starter Kit
The full collections workflow: reminders, demand letter and small claims guide