4 min read · Updated 2026
Is a quotation legally binding in South Africa?
When a quotation becomes a binding contract in South Africa, what acceptance means, how long quotes stay valid, and how to protect yourself with clear terms.
The short answer
A quotation on its own is an offer, not a contract. It becomes legally binding once the client accepts it — for example by signing it, confirming in writing (email or WhatsApp counts), or paying the deposit.
What makes acceptance stick
- Clear, specific quote: scope, price, timeline and validity period
- Written acceptance you can produce later
- A deposit payment, which strongly signals acceptance
Always set a validity period
State how long the quote stands — 14 to 30 days is common. After that, you're free to reprice. Without a validity date, disputes about 'old prices' get messy.
Protect yourself in the quote itself
- State exactly what's included and excluded
- Note that extra work is quoted separately
- Include your payment terms and deposit requirement
- Say prices are in rand and whether VAT is included
Quote vs contract
For small jobs, an accepted quote plus your standard terms is often enough. For bigger or ongoing work, follow the accepted quote with a full contract covering IP, liability, termination and disputes.
Frequently asked questions
Can a client hold me to an old quote?
Only within its validity period, or if you already accepted the work at that price. That's why every quote needs an expiry date.
Is a WhatsApp acceptance legally valid?
Generally yes — South African law recognises electronic communications. Screenshot and save the conversation.
Can I change the price after the quote is accepted?
Not for the agreed scope. New or changed work should be quoted and accepted separately.
People also search for
General information only, based on South African legislation as of 2026. Confirm your situation with a registered tax practitioner or attorney.